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SAMPLE LEASE AGREEMENT 9-9-2021
This lease has been drafted on DATE DRAFTED between Backwoods Management Services, LLC the “Owner” and NAMES OF TENANTS HERE referred to as “Tenants” in this lease. The Tenants, agree that Owner leases to Tenants and the Tenants rent from the Owner, the house or apartment designated as APT ADDRESS HERE, Indiana Pa, 15701 called the “Premises” in this lease. This lease is for the terms of Fall 2022 and Spring 2023 semesters, at a rent of $0,000 per person, per semester.
Payment for Fall 2022– $0,000.00 Due from each resident by July 01, 2022
Payment for Spring 2023 – $0,000.00 Due from each resident by November 01, 2022
THIS IS A RESIDENTIAL LEASE. IT IS A LEGALLY BINDING CONTRACT BETWEEN THE LANDLORD AND EACH TENANT. EACH TENANT SHOULD READ THIS LEASE CAREFULLY.
THIS RESIDENTIAL LEASE CONTAINS WAIVERS OF YOUR RIGHTS AS A TENANT. EACH TENANT SHOULD NOT SIGN THIS LEASE UNTIL EACH TENANT UNDERSTANDS ALL OF THE AGREEMENTS IN THIS LEASE.
1. Payment of rent: Tenants agree to pay to the Owner the rent stated above. If tenants are using a refund to pay their rent, they must pay half of the rent by the date stated above and must pay the remainder of the rent when the refund is received. If you are in this situation, you must fill out the ‘Refund Payment Plan’ policy otherwise, payment in full will be required on July 1, 2022 and November 1, 2022. Please contact me to email you the ‘Refund Payment Plan’ form to fill out if you are using refunds to pay for next years.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
2. Occupancy of the premises: The Premises is to be used as a residence only and only by the Tenants enrolled at Indiana University of Pennsylvania specified on this lease. Moving in will be permitted two days before the start day of Fall 2022 classes for Indiana University of Pennsylvania. Moving out date is the day following the last day of Spring 2023 final exams for Indiana University of Pennsylvania. To gain occupancy of the premise all financial criteria and proper documentation must be met to receive an entry key issued to you by the property manager. Your property manager will coordinate with you to issue you a key to the property upon arrival to your apartment/house.
3. Occupancy prior to term of this lease or “early move in”: Tenants may occupy the premise on the Wednesday 3 days in advance before the lease term begins. It is Tenants responsibility to let the Owner know in advance if early occupancy will be needed. Such occupancy shall be subject to the terms of this lease. The Tenants shall pay rent for that period in advance of moving in early. Rent will be $25.00 per night per person. You absolutely cannot move possession or occupy your apartment/house, under no alternative circumstances, prior than 3 weekdays before the Fall 2022 lease term begins. You cannot move your possession in on the weekend before the lease term begins.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
4. No pets: Tenants agree not to have any pets on the premise and agree that their visitors are not to bring pets into the apartment or house they occupy. If a pet is seen on the premise all tenants of this lease agreement can be subject to eviction.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
5. Addendum to add “therapy pet” This lease states that we have a no pet policy: If a Tenant(s) requires a “therapy pet” and addendum lease will be signed by the Tenant(s) at this lease signing needing a “therapy pet”. See addendum to lease presented at this lease signing for terms and conditions require by Backwoods Management for a “therapy pet” occupying your apartment or house. If a tenant(s) are prescribe a “therapy pet” after you have entered into this lease agreement the Tenant(s) must have made arrangement with the property manager to sign an addendum lease for the “therapy pet” no later than 2 weeks prior to the occupancy of this lease agreement. If Tenant(s) are prescribe a “therapy pet” during the occupancy terms of this lease agreement they must arrange and sign with property manager and addendum lease prior to allowing the pet to occupy the apartment or house. Tenant(s) agree that they are informed not to allow a “therapy pet” into the apartment prior to signing an addendum lease to add a “therapy pet” to the lease agreement. Tenant(s) agree they are notified they may be evicted if a pet is on the premise without a prior addendum lease being signed.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
6. Lease Responsibility & Subletting: Tenants are responsible for the terms of this lease for the Fall 2022 semester and the Spring 2023 semester. If for any reason, the tenant will not be occupying the premise for one or both semesters, they are required to fulfill the lease agreement unless a replacement tenant that is enrolled at Indiana University of Pennsylvania is found and an addendum lease is signed by the new tenant. If a tenant decides to sublet their lease, no matter one or both semesters, they automatically forfeit their $300 security deposit to Backwoods Management Services. Potential sublets must be gender specific to the tenant that is subletting. It is the responsibility of the Tenant subletting their lease to introduce and make contact with the other roommates for living compatibility with the potential sublet. The Tenant subletting is also responsible to meet the potential sublet to tour the premise. After all roommates are in agreement with living compatibility with the potential sublet, you may then provide the contact information to your property manager to arrange signing the potential sublet. Backwoods Management Services reserves the final approval of any potential sublets.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
7. $300 Security Deposit: Each person signing this lease as a Tenant shall pay a $300 (three-hundred dollars) which $100 (one-hundred dollars) of the security deposit is non refundable for carpet cleaning after this lease term has expired. The $300 security deposit will due 30 days after the signing of the lease agreement. Tenants can make arrangement with the property manager to pay the deposit, mail a check/money order or pay online on our website by credit card. Tenants understand and agree that the security deposit may NOT be applied as rent or against any other amount due from Tenants to the Owner, or any other expense incurred by Tenants during the term of the lease. Repeat Tenants understand that they will return to the premise in the condition it was left after the ending of this current lease agreement. Also, repeat tenants must make payment to retain a starting $300 security deposit for their next lease agreement if any damages/overages are billed after this lease agreement has expired. The security deposit shall be refunded within thirty (30) days following termination of this lease for non-repeat tenants, the Owner shall return the cleaning/damage deposit to the Tenants, less any deductions from it due to amounts owed by Tenants to the Owner, by check payable to all Tenants signing this lease.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
8. Use of Premises: Tenants agree to use the Premises only as the personal residence of Tenants, and not to assign this lease or sublet the Premises, without the written consent of the Owner.
9. Alterations to the Premises are prohibited: Tenants agree not to alter or make additions to the Premises, its painting or its fixtures and appliances without the Owner’s written consent. Tenants agree that they will not do or permit others to do any act or practice causing damage to the Premises, or which may be unreasonably disturbing to other Tenants, or which may affect the insurance on the building, or which is contrary to any law.
10. Cost of utilities: Tenants understand that the equipment for utilities to serve the Premises is installed and Tenants agree that the cost of the utilities shall be paid as follows:
Cable* to be paid by Tenants
WIFI* to be paid by Tenants
Garbage collection charge to be paid by Owner
Sewer charge to be paid by Owner
Recycling fees to be paid by Owner
Gas to be paid by Owner (with the following limitations)
Electricity to be paid by Owner (with the following limitations)
Water to be paid by Owner (with the following limitations)
Note: Owner will pay for gas, electricity and water according to the following limitations. The Tenants will pay the cost of Gas, Electricity and Water exceeding these limitations:
Gas: An average of $65 per month per apartment, by averaging the bills for time of occupancy.
Electricity: An average of $40 per month per apartment, by averaging the bills for time of occupancy.
Water: An average of $40 per month per apartment, by averaging the bills for time of occupancy.
*Backwoods Management will not be accountable for any charges by the cable company for installing new cabling or repairs of any existing cabling wiring or cable outlets throughout the premise. Any written permission requested by the cable company will be provided by Backwoods Management as necessary for standard installation of the cable and WIFI.
Tenants agree that the Owner shall have the right to temporarily stop the service of electricity, water or gas in the event of accidents or emergencies or to facilitate repairs or alterations made on the Premises. The Owner shall have no liability for failure to supply heat, electricity, hot water or other services or utilities when such failure is necessary to make repairs, or is beyond the Owner’s control.
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Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
11. Inspection/Check-In Check-Out/Damages: It is the TENANT’S responsibility to email back to iupapts@windstream.net a completed signed copy of the Inspection Check-In Check-Out sheet within ten (10) days of fall semester move in to LANDLORD. If not emailed within the first ten (10) days, TENANT agrees that the leased premise is in clean and satisfactory condition. When this lease expires, TENANT is responsible for all damages and items needing repair except for those items listed as unsatisfactory on the initial check-in check-out inspection sheet. Individual charges are incurred to each tenant’s room to that occupying tenant. All other charges in common areas such as bathrooms, living room, kitchen and hallways will be charged evenly amongst the group if any damages have occurred during the lease term. Tenants will receive an email from iupapts@windstream.net upon arrival, a move in instructional email with the inspection check sheets. If damages are done by Tenant’s during the terms of the lease agreement, they must pay Owner in full prior to Owner replacing or repairing damages to new or like new condition.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
11-1 Cleaning the premises after lease term: The Premises must be kept clean at all times. Carpets should be vacuumed regularly. All trash must be removed on a regular basis. Tenants are expected to clean the premises before the end of this lease term. The Owner will provide a list of all cleaning needed to bring the Premises back to move in condition. A cleaning checklist and cleaning charges will be emailed to the tenants from the property managers email address iupapts@windstream.net 2 weeks prior to the end of this lease agreement. Any cleaning not done properly by the tenants will be done by a cleaning service of the Owner’s choice. The cost of this will be deducted from the cleaning/damage deposit. The Owner will have the carpets professionally cleaned after you have vacated the premise.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
12. Final Inspection: Arrangement for final inspection prior to vacating premises at lease termination must be by the Tenants at a time convenient to both Tenants and Owner.
13. Maintenance and repairs: Major maintenance and repairs of the Premises, not due to Tenants’ misuse, waste, or neglect or that of their family or guests, shall be the responsibility of the Owner. Tenants agree to use due care in the use of the Premises, the appliances within the Premises, and all other parts of Owner’s property. Tenants agree to give notice to the Owner of the need for repairs. Tenants will pay for all repairs to the Premises, its contents, and to all other parts of Owner’s property which are necessitated by any act or lack of care on the part of Tenant, members of Tenant’s family or their guests within five days of being presented with a bill from the Owner. Costs of repairs due to willful acts, misuse and neglect will include the cost of materials and labor. The Owner will make necessary repairs to the Premises and appliances within a reasonable time after Tenants notify the Owner of the need for repairs. All light bulbs will be replaced at the expense of Tenants. Tenants will be charged for plumbing repairs if inappropriate objects are found to be in the drains or toilets.
14. Parking –PARKING AMOUNTS AND PARKING INSTRUCTIONS WILL BE DEPENDENT UPON WHERE YOU LEASE FROM US. WILL BE SPECIFIED IN ACTUAL LEASE AGREEMENT.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
15. Summer storage: Backwoods Management does not summer rent for residents to stay. But tenants can rent their rooms as “storage” for the summer for a fee of $150 with the following conditions: 1. If you plan on moving possessions into the room you will be occupying next year, you automatically assume the condition of the bedroom as the prior tenant has left it. Backwoods Management will not move or clean around your belongings prior to your arrival in the Fall 2022. 2. Summer storage fee has been paid prior to moving possessions into the apartment. 3. Tenant understands that they absolutely cannot move possessions into the room until Monday at noon following Indiana University Spring 2022 commencement. 4. Summer storage may not be possible if major renovation or major repairs need to be done to apartment. 5. You must coordinate with your property manager prior to moving anything into the apartment. 6. Your room will not be cleaned or carpet cleaned if you are a returning tenant or plan to leave belongings in the room over the summer.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
16. Tenants’ property damage or personal injury: Tenants agree that the Owner shall not be liable for property damage or personal injury occurring on the Premises or elsewhere on Owner’s property unless the damage or injury would result directly from the Owner’s negligence. The Owner is not responsible for the loss of personal property caused by fire or theft. The Tenants will be individually required to obtain their own Renters Insurance Policy.
17. Insurance: Landlord agrees to carry fire and liability insurance on the building. Landlord strongly recommends that tenants carry fire and liability insurance in the form of Renter’s Insurance**. Renter’s Insurance will protect the Tenant, Tenant’s Property, and their guests. Tenant’s personal property is not insured under landlord’s policy. If there is any loss of property by fire, theft or any other means, Tenant agrees to relieve Landlord from all responsibility. Tenant agrees to directly pay for this loss or any claims filed.
**Renter’s Insurance: Management strongly encourages each tenant to obtain a Renters Insurance Policy prior to occupying the premise. The policy should be effective the entire length of the lease. The policy needs but is not limited to only having the minimum coverage. Information listed on the policy needs to included, but is not limited to, Tenants name, home address, home phone number, location/address of rental property, Additional interested parties: Backwoods Management Services, LLC. and JD & CD, Inc., 400 Woodland Park Drive, Apollo, PA 15613, Personal Property Protection coverage, Family Liability Protection coverage, and Guest Medical Protection coverage.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
18. Fire or other casualty: If the Premises are damaged by fire or other casualty, the Owner shall make repairs within a reasonable time and rent shall continue unless the casualty renders the Premises uninhabitable, in which case this lease shall terminate and Tenants, upon payment of all rent to the date the Premises are surrendered, shall not be liable for any further rent. If only a portion of the Premises are rendered uninhabitable, the Tenants may, with mutual agreement of Owner, alternatively choose to continue in possession and shall be entitled to a prorated reduction in the amount of rent.
19. Owner’s entry into the Premises: The Owner, or any person authorized by him shall have the right to enter the Premises at reasonable times to inspect, make repairs or alterations as needed, to enforce this lease and to show the Premises to prospective tenants. The Owner will make all reasonable attempts to notify the Tenants in advance of entering the premises, except in emergencies, or in cases of blatant lease violations such as the presence of beer keg, cats, dogs and obviously destructive guests, etc.
20. Compliance by Tenants, family members and guests: Tenants agree that they will comply with and also ensure compliance by members of their family, and their guests with the occupancy regulations, which are printed within this lease.
21. Fees for late payment of rent: If the rent and or any other charges are not paid by the date agreed upon in this lease, a charge of twenty-five ($25) dollars plus two ($2) dollars per day late charge shall be charged, until rent due is paid along with assessments.
22. Nonpayment of rent: If any monies due under this lease agreement are unpaid when due, the Tenant understands that nonpayment constitutes a Violation of this lease. The Landlord has the right to pursue legal action to recover unpaid rent and damages against the Tenant for the amount together with costs, interest and attorney’s fees in the amount of 25% in addition to the amount due. The Owner or agent has the right to recover possession of the leased premises through eviction. The Owner or agent will then have the right to proceed through legal action to collect monies due.
23. Attorney Fee’s: In the event action is brought by any party to enforce any terms of this agreement or to recover unpaid rent and or security deposit damages, the prevailing party shall recover from the other party reasonable attorney fees. It is acknowledged, between the parties, that jury trials significantly increase the costs of any litigation between the parties. It is also acknowledged that jury trials require a longer length of time to adjudicate the controversy. On this basis, all parties waive their rights to have any matter settled by jury trial.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
24. Reporting of Past Rent Owed: Tenant is aware that Landlord may report any past rent, damages or other costs to credit reporting agencies. Tenant understands this reporting could affect Tenants ability to obtain credit or future housing.
25. Notice of late payment or notice of past rent due to Tenants: All notices required to be given by The Owner to Tenants shall be sufficiently given by mailing first class through the U.S. Postal system, or by leaving the correspondence with the Tenant on the Premises. Notices given by Tenants to the Owner must be given by registered mail, and admissible evidence that notice has been given by Tenants shall be a registered mail return receipt by the Owner. Tenants are also instructed that they must be paid in full for the Fall 21 semester prior to the start of the Indiana University winter break. If tenants are not paid in full the eviction process will be processed for unpaid monies will begin the following day after Indiana University winter break begins. The eviction process will be paid by the tenant for reasonable attorney fee’s incurred by Backwoods Management for the eviction process. Tenants that have not paid in full for the Fall 22 semester will not be allowed back onto the premise for Spring 2023 semester until they are paid in full for the Fall 21 semester
Notice to Tenants: All notices required to be given by The Owner to Tenants shall be sufficiently given by U.S. Postal Service mailing, text message, voice message, electronic mail or by leaving the correspondence at the Tenant on the Premises. Notices given by Tenants to the Owner must be given by registered mail, and admissible evidence that notice has been given by Tenants shall be a registered mail return receipt by the Owner.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
26. This lease is the only agreement: It is expressly understood and agreed by and between the Owner and the Tenants that this lease and the Rental Applications signed by each of the Tenants are the only promises, agreements, conditions and understandings between Owner and Tenants. There are no promises, agreements, conditions or understandings, either oral or written, between the Owner and the Tenants other than this lease agreement. It is further understood and agreed that no other alteration, amendment, change or addition to this lease shall be binding upon Owner or Tenants unless reduced to writing and signed by them.
27. Transfer of property by the Owner: In the event of the sale of the property during the term of this lease, the new Owner takes the property subject to the terms on this lease.
28. Joint and several liabilities: The term “Tenant”, used in this lease, shall refer collectively to all persons named above and signing this lease. The liability of each Tenant shall be joint and several. Notice given by Owner or Agent to any person named as Tenant, or any such person to Owner or Agent, shall bind all persons signing this lease as Tenant.
29. Waiver of notice to quit: Residents waive the usual notice to quit and agree to surrender said premises at the expiration of said term, or at the termination of this lease without any notice whatsoever and expressly waives all notices and demands which may or shall be required by any statute of this Commonwealth.
30. Damage to Owner’s property: Any damage to Owner’s property not claimed by a specific Tenant will be equally charged to all Tenants
31. Keys: Keys that are assigned to you may not be given to anyone else. Entrance into your locked Premises is by key only. At termination of lease, Tenants must surrender all keys to the owner. Failure to do so shall result in a $5 charge, which will be withheld, from Cleaning/Damage Deposit.
32. Tenants abandoning any personal property: When the lease is terminated, any personal property left on the Premises shall be conclusively deemed abandoned. Tenants may be charged for removal of personal property.
33. No beer kegs: Tenants agree not to have any beer kegs on the premises.
34. Snow removal is the responsibility of the Tenants.
35. Cutting the grass is the responsibility of the Owner.
36. Tenants’ and their guest’s behavior and actions: Tenants are responsible for his or her behavior or actions as well as for any guest(s).
37. Noise: Tenants’ must keep the noise at a tolerable level. If noise disturbances are reported by other tenants or police, tenants will be given one warning. The second notice by other tenants or police is cause for immediate termination of this lease and eviction.
38. Violations of the terms of this lease will be a cause for immediate termination of this lease and eviction.
39. Sublets Addendum Lease Responsibility: If you are added to this lease agreement as a sublet you shall assume all conditions of the premise that your subletter has previously occupied including common area damages, utility overages, and bedroom conditions alike.
40. Parental guarantee: Residents agree that the parents of each Tenant will sign a guarantee to ensure the terms of this lease agreement. The guarantee must be signed and returned via DocuSign within 10 days of this lease signing. A parental guarantee will be generated using DocuSign to your parents email address that you have provided on the rental application. If Tenant parents are not familiar with electronic email alternative postal mailing of the parental guarantee can be made with Backwoods Management Services. If the Guarantee is not received by the Owner within 10 days after the parental guarantee is emailed to them via DocuSign, the Owner may exercise the option of invalidating the lease agreement for the entire group at anytime after the 10 days if all guarantees are not in the possession of Backwoods Management Services. Tenant, nor parents of Tenant, do not reserve the right to invalidate this lease agreement by not returning the parental guarantee via DocuSign nor by postal mail. The Tenant will not receive and entry key or permission to enter the property unless the Owner has possession of the electronically signed or an original pen ink signed parental guarantee generated through postal mail.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
41. Garbage: No garbage is to be placed on porch or remain outside the premise according to the Indiana Borough Code Authority. If the landlord has to remove any trash on porches the tenants will be charge by the landlord $20 per bag of garbage to be removed.
42. Smoke and Carbon Monoxide detectors: Either battery operated or integrated electrical smoke alarms are installed in the Premises and all are in working order. For the battery-operated system, Tenants are responsible for periodically checking to see if battery is in working order. If not, Tenants must replace battery immediately. Carbon Monoxide detectors are installed and it is the responsibility of the Tenants to regularly check the batteries and working condition of the detector.
43. Lead-based paint notice: Tenants must be informed if Landlord has any knowledge of the presence of lead based paint or lead based hazards in the leased premises. At this time, DATE HERE, Backwoods Management Services is informing Tenants that we have no knowledge of lead-base paint in the above said dwelling. Tenants acknowledges having been informed of any lead hazards that may exist in the leased premises by initialing below.
Tenant ________ Tenant _________ Tenant _________ Tenant ________Tenant_________
44. Furniture: Owner is to provide a full size bed, dresser, mirror and night stand for each individual Tenants bedrooms. If bedroom furniture is not to the Tenants liking it shall be the financial responsibility of the Tenants to provide alternative bedroom furniture. All other furniture is to be supplied by Tenants.
45. Indiana Borough Violations: Due to laws placed upon the Owner’s of the buildings in the Borough of Indiana, the Owner of residences in the Borough of Indiana will be sited directly for any violations that the tenants commit during the lease term. The violations include but are not limited to garbage offenses and noise. The Borough Code Enforcement Officers will issue only ONE warning per address. After the second violation there will be a citation issued with a fine and sent to Backwood Management Services. The fines will continue to increase for up to THREE separate violations. After the THIRD violation, the Borough of Indiana will terminate the occupancy license for the apartment, which means that the current tenants will need to vacate the property within 10 days of receiving the notice. If the occupancy permit for the property is revoked, the tenants will be held responsible for payment of the loss of rents and the cost of re-instatement of the occupancy license as the Borough fee schedule states in their building code. As Backwoods Management receives the citations, the company will issue a notice to the current tenants to be reimbursed for the fine plus a $25.00 (twenty-five dollar) fee added for processing and collecting the payment. The fine must be paid within 5 days or the total fine will double every day after that until paid.
46. Number of Occupancy: Please be advised that you and only the persons that have signed this lease agreement are allowed to occupy the premise during the term of this lease agreement. The occupancy for your unit/dwelling is 0 persons. The Indiana Building Code Authority reserves the right to enter the premise without notice during the hours of 8:00am and 8:00pm for the purpose of making certain that the dwelling or unit is in compliance to Indiana Building Ordinances. The max occupancy for your house is 0 persons at one time. Counting the occupants of this lease agreement as the first 0 persons. Any persons above the max occupancy will considered “trespassing”. This will actually be specified in the lease depending upon where your rent.
BY SIGNING ELECTRONICALLY THROUGH DOCUSIGN® MY ELECTRONIC SIGNATURE BELOW VERIFIES MY APPROVAL OF THIS LEASE AGREEEMENT.
Resident (Print): tenants name here Signature_____________________ Date___________
Parent Name (Print): parents name here
Home address: parents home address here
Parents Cell: 000-000-000
Resident (Print): tenants name here Signature_____________________ Date___________
Parent Name (Print): parents name here
Home address: parents home address here
Parents Cell: 000-000-000
Resident (Print): tenants name here Signature_____________________ Date___________
Parent Name (Print): parents name here
Home address: parents home address here
Parents Cell: 000-000-000
Backwoods Management Services
400 Woodland Park Drive, Apollo, PA 15613
Office Phone: 724-733-9422
Fax: 724-733-0139
Cell phone: 724-681-8381
Email: iupapts@windstream.net
Property Manager: Tim Brestenskye your paragraph here.
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